Posts Tagged ‘Worker productivity’

Six Factors To Drive Motivation and Productivity

Wednesday, October 27th, 2010

MarathonMy daughter is preparing to run her third marathon this fall.   A person preparing for a marathon – or any race for that matter – must make the necessary efforts and sacrifices in order to cross the finish line.  I have observed some of her sacrifices and am impressed by her dedication in getting up earlier, spending time pounding the pavement to her get her mileage in, and monitoring the amounts and the types of food she puts into her body for necessary fuel.  She makes all of these commitments just so she can say she finished the race.

I get enjoyment in cycling.   One phenomenon I have observed in myself is that I become more dedicated in my riding when I use an odometer.  As I use this tool to track time, speed, distance, calories burned, and even my heart rate, I am inspired to push a little harder and a little longer.

Why is someone willing to put so much time, so much energy, and so much effort into an accomplishment they are not being compensated for – finishing that marathon, completing the miles on the biking course, etc.?  In many cases, individuals actually pay for just the opportunity to be involved in the activity – the entrance fee, the cost of the bike, and so on.  There are six key factors to making someone motivated in to sacrifice.

1. The initiative must be well-defined and have a definite opportunity for all that are affected
2. There needs to be a well-prepared strategy that includes implementation plans and appropriate resources
3. There must have been effective communication plan so all stakeholders understand the “what,” “how,” and “why” of the initiative
4. There needs to be buy-in (personal ownership) from all, along with appropriate incentives
5. An aggressive action and sustainability plan should be put in place
6. There must be a feedback mechanism for measuring results

While all these steps are critical; the last step provides the most significant internal motivator for people to be push a bit harder, to make a commitment to keep going when the environment seems against them.    The goal must be one put forth the necessary efforts.  Oddly enough, the goal a person is willing to makes sacrifices to achieve must be one that he or she has actively participated in setting.  It also must be a goal that can be monitored and attained by following a measurement tool that can arouse a sense of accomplishment and triumph.

When was the last time you asked an employee what motivates him or her?  When was the last time you concentrated on and made reference to the positive effects an employee has in the organization?  Do you have a measurement system in place that team members can tangibly see positive effects?

Here is the payoff for you, the employer.  When your employees are empowered, are involved in an effective measuring system, the likelihood of your organization achieving its goals – or even exceeding them – is astounding.  Not only will you see your employees committed to your success, you will see an increase in accountability and productivity all of which adds significantly to your bottom line. The focus then is on leadership that gets results and not just on managing people.

What motivates you to do a marathon, or cycle, or tackle the big things in life? Add to our 6 point bullet list.

Workers Only Average Three Productive Days Per Week!

Monday, August 9th, 2010

Of those people who work an average of 45 hours per week, approximately 17 hours of their week is considered unproductive.   It’s not just one nation or geographical area, but this occurs globally.   The Personal Productivity Challenge conducted by Microsoft in 2005 sampled over 38,000 people in 200 countries, in 29 languages about their productivity.  The study was based on 18 statements about their working environment and has some unsettling findings.

• People work an average of 45 hours a week; they consider about 17 of those hours to be unproductive.

• More than half the participants, 55 percent, said they relate their productivity directly to their software.

• People spend 5.6 hours each week in meetings; 69 percent feel meetings aren’t productive.

• Only 34 percent said they are using proven scheduling tools and techniques to help them gain more free time and balance in their lives. Likewise, 60 percent said they don’t have work-life balance, and being unproductive contributes to this feeling.

• Women had an average productivity score of 72 percent, compared with 71 percent for men.

• The most common productivity pitfalls are unclear objectives, lack of team communication and ineffective meetings — chosen by 32 percent of respondents overall — followed by unclear priorities at 31 percent and procrastination at 29 percent.
(Source:  Microsoft Personal Productivity Challenge)

Improving productivity is like pulling money out of the garbage.If you are responsible for Profit & Loss, top line growth, cost management, or higher productivity, this study should have your attention.  What type of impact would it have on your organization if you could reclaim the 38% of vanishing productivity?  Most organizations would be able to increase profits, drive down costs, and simply get more done with existing fixed costs and resources.  Surprisingly, organizations can do this by implementing the right tools and processes that:

• Clarify and communicate goals of the organization in a way that is relevant to each individual.  This requires commitment, results based leadership and is the responsibility of leaders, managers, and supervisors.

• Links the contribution of employees to organizational goals and helps them see why they matter to the organization.

• Use communication, feedback and coaching to build motivation and commitment all while helping employee see how meaningful and engaging the drive for increased profits  and productivity can be.

Develop your people to be more productive and performance focused.