Posts Tagged ‘effective communication’

Conflict Avoiding Generation

Monday, February 7th, 2011

The New York Times recently did some anecdotal research on feeling awkward with talking to friends, in person, to resolve differences. Of course, these social habits are likely to rub off into the work place, and may affect your employees and therefore your business. Do you see a problem with your employees not being able to resolve differences in person? A lot of problems can arise in business from not being able to negotiate a problem, which is a critical social competent skill, as well as a vital business skill. The reliance on the Internet and cell phones have made it easier for people to avoid situations that make them feel uncomfortable.

Is technology hindering our face-to-face ability to communicate? Although the ability to text and e-mail is terribly convenient in a world where time is so vital, is it allowing people to avoid conflict? Although these technological mediums are important, we need to remember how important it is to use face-to-face contact. It is important to have this face-to-face to reduce ambiguity and clearly be able to work through situations that inevitably will arise.

As the younger “texting” generation becomes more integrated into the work place, a greater need to focus on face-to-face communication will become vital. The ability to negotiate problems and handle situations up front and strategically will be critical for the success of your business.

To Read full article: http://learning.blogs.nytimes.com/2010/07/28/do-you-feel-awkward-talking-to-your-friends-in-person/

Be Open To Receiving Feedback and Coaching

Wednesday, October 13th, 2010

People are like fingerprints, no two are alike.   Because each person has unique histories, talents, abilities, and behavior traits, we receive, internalize, and react to feedback just as differently.  Yet receiving and responding to feedback and coaching is critical if we are to grow, improve, and become better, more well rounded individuals.

Truck_5999457_XSThis past week I took my family on an extended weekend trip to the lake to get our last summer fun in before school gets underway for the kids and the weather begins to turn cold.  As I was leaving my neighborhood in my truck (Bed full of cargo, and boat and trailer in tow), the individual driving a vehicle in front of me decided to make a turn into a supermarket parking lot.  This immediately created a problem for me.  Not only was the driver not in the turning lane/shoulder of the road, he didn’t put on his turn signal until the very last moment.  This chain of events could have caused an accident if I hadn’t  proactively hit my breaks and creep into the other lane in an attempt slow my truck and boat in order to avoid crashing into his car.

I was irritated by the situation and offered up some feedback to the driver.  In my attempt to slow tons of my steel truck and fiber glass boat, I gave a couple of honks on the horn followed by a quick flick of my heads lights (meaning get out of the way and quick or I will crash into you).  What really bothered me was the reaction this guy demonstrated to my warning.  He pulled to an immediate stop, and offered some crude hand gestures through his window and proceeded to drive slowly.  It was clear he wanted to turn this issue into heated verbal or physical argument by his behavior.  I told to my wife “that guy is a jackass.”  Not from his driving abilities, but from the way he responded to my feedback.  My feedback was not intended to show rage.   I did not lay on my horn and start yelling.  I gave a couple of honks and a flicker of my headlights telling this guy that his current behavior was going to cause an accident.  That’s why cars have horns.

His reaction caused me to evaluate my perceptions of both giving and receiving feedback.  I thought about how I would have reacted if I had been honked at.  My conclusion is that we all need to be more open to feedback and coaching and not take personal offense to it.  In order to grow, and develop we learn from others.  If we are to enhance our abilities and expertise, we need to receive feedback, either supportive or corrective.

Supportive Feedback
This is all about reinforcing the positive.  When you see someone doing something great and want the behavior to continue, or simply recognizing someone for their work.  It is geared to continually improving performance.

Corrective Feedback
This is about changing behavior, performance, and results.  It occurs when an improvement or change in needed.  It is important to understand that corrective feedback is not negative or abusive in its style, it is only intended to correct the behavior at hand.
While it is important for us who both give and receive feedback to understand these two types, we can hit higher levels of performance if we are a little more open, a little less sensitive (on the receiving end), and ensure our point of view is clearly communicated.  Let’s recommit ourselves to the concept of feedback.

Communication, Delegation, and Instruction: Communicating With A Future Leader At Midnight

Thursday, April 3rd, 2008

Burning the Candle At Both Ends

It was 11:45pm. The light was off and my head just landed on my pillow. It had been one of those long and busy days! I was starting to drift into sleep when I hear my boy Talmage (3 years of age) out of his bed and moving around. I got up and walked into the hallway where he was lying and I asked impatiently why he wasn’t in bed. After giving excuses and nonsense answers I said in a stern voice “get back in bed.” This battle has occurred many times before. His response was “I can’t,” “why not,” I immediately replied? “Because I went pee-pee in my bed.” I let out a big sigh of frustration. It’s late, I’m tired and I now get to change the bed linens, give my boy a bath, and get him ready for bed again.

Before I tell you what went wrong, I need to provide you with a little more background. My boy has no problem in controlling his bladder during the day. It is at night when he’s in bed or asleep where the problem exists. As I put him down to bed I explained to him that we need to keep our underwear dry. I explained that this makes Mom and Dad happy, our teachers at pre-school happy, and makes him a “big boy.” I made it explicitly clear that we DO NOT go pee-pee in our underwear, knowing that at his age accidents would at some point happen again. His response was a cheerful and loving, “okay Dad, I won’t.”

So after this late night discovery I asked the question “Talmage why did you go pee-pee in your bed?” He said “I needed to keep my underwear dry so I took it off.” I let out another frustrated sigh and thought to myself “you decided to wet the bed and that is okay in your mind, you did exactly what I asked which was to keep the underwear dry.” I love the simple thought processes of children.

As I finally made it back to bed, I thought to myself where did the communicating and coaching go wrong. I linked it to CMOE’s Eight Step Coaching Model and the well regarded Step 2: Define the Topic and Needs. It was very clear to me that because of my impatience and desire to get to bed, I failed to generate a clear understanding of the “Topic” which was keeping his underwear dry and “Need” which would be to use the bathroom to accomplish this.

The point of this story is when we are in a rush, impatient, or frustrated it’s easy to throw out our intended course of action without thinking clearly. Regardless, of how skilled or unskilled we are, these are often the situations when we need to pause and ask our self the question “Are we providing accurate coaching and effectively communicating to those who are in need or seeking our help?

Here are a few things I missed:

1. Taking the time to accurately explain the expectation or what some might call an assignment

2. Explaining the greater importance of fulfilling the expectation wasn’t fully explained

3. I failed to offer clear and effective ideas or suggestions to help him succeed

4. I was oblivious that a conflict of opinion or misunderstanding even existed

Every Conversation Is Important!

Forget the fad that only crucial conversations are important, every conversation is important! Leaders, especially, cannot be in a rush to communicate or provide instructions to individuals they work with or manage. By learning and developing a habit of effective communication, it will minimize conflict, improve efficiency, and will help you solve problems before they become unmanageable.